NAPO Conference Packing List
The annual NAPO conference and organizing expo brings professional organizers from around the world together. Every year it is held in the spring in a different exciting location. If you haven’t reserved your spot yet, do so now.
NAPO was founded in Los Angeles in 1985 by five professional organizers: Beverly Clower, Stephanie Culp, Ann Gambrell, Maxine Ordesky and Jeannie Shorr. The Los Angeles chapter, NAPO-LA, remains one of the largest chapters in America.
What To Pack
- Business casual outfits: You want to be comfortable while still looking your best.
- Comfortable shoes: You’ll be doing lots of walking.
- Light sweater or jacket: Dress in layers and prepare for some conference rooms to be cold.
- Umbrella: It’s best to be prepared.
- Cash: Keep small bills for tipping.
- Snacks: Stay healthy with fresh fruit and nuts.
- Earplugs: Get your rest no matter how noisy your room is.
- Venue map: Locate the restrooms and avoid getting lost.
- Vitamin C: Protect yourself against colds and other germs.
Networking + Learning
- Business cards: You never know who you’re going to meet.
- Elevator pitch: A 20-second snapshot of you and your business.
- Flyers: Promote upcoming events and offers.
- Notebook: Jot notes at every session.
- Pens + pencils: Pack a few extra to share.
- Greeting cards: Send thank you notes before you get home.
- Phone charger
- Travel surge protector
- AroundMe: Quickly locate the nearest restaurant, coffee shop or ATM.
- OpenTable: Easily make restaurant reservations.
- Sleep Cycle: The gentle, but effective, alarm clock.
- Dropbox/Evernote: Have access to all your important documents.
- Skype: Make international phone calls without breaking the bank.
- Social media: Download the apps from Facebook, LinkedIn, Twitter, Pinterest, etc.
- Your airline’s app: Get flight updates and use your phone as a boarding pass.
Before You Leave
- Make travel reservations: Book your flight, hotel and car rental. Keep all your booking confirmations in a folder or write the confirmation numbers in your calendar.
- Set goals: What do you want to accomplish by attending the NAPO conference? Who do you want to meet?
- Check Twitter: Use the conference hashtag to find out who’s talking about it.
- Review conference materials: Attend sessions that will strengthen your business and close your knowledge gaps.
- Check LinkedIn: Find more information on speakers and other colleagues you’re interested in meeting.
- Arrive early or stay late: Consider staying an extra day for sight-seeing around the host city.
At The NAPO Conference
- Meet new connections and build relationships: Choose quality over quantity. Don’t just collect business cards, get to know your colleagues.
- Manage your time: Leave room in your schedule to eat, rest, call family and check your email.
- Follow up immediately: Don’t let business cards languish on your desk for months. Follow up with your new connections as soon as you return home.
- Toss paper before you leave: There’s a ton of paper at conferences. Review what you want to keep before leaving the hotel and recycle what you don’t.
- Take pictures: Photos are fun to share on social media and could help develop relationships as you follow up with new connections.
- Seek out new people: Sit in different seats at every session and introduce yourself to those around you.
To learn more about this year’s NAPO conference, click here. [ For a printable copy of this packing list, click the Free Printables tab above ]